AWG Staging Manual

ARCTIC WINTER GAMES STAGING MANUAL

ARCTIC WItttUAL

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TABLE OF CONTENTS

INTRODUCTION AND BACKGROUND

1 Cover Page

1 Introduction

1.1 Arctic Winter Games Strategic Plan (2008) PDF

2 Glossary of Terms

3 Intentionally left blank

4 The History & Organization of the AWG

5 The Organizational Structure of the Arctic Winter Games

5.1 The Organizational Flow Chart

BIDDING TO HOST AN ARCTIC WINTER GAMES

6.1 Bidding to Host an AWG

6.2 AWG Bid Template

6.3 Facility Requirement Checklist

6.4 Sample Host Bid Evaluation Checklist

MANAGING THE ARCTIC WINTER GAMES

7.01 General Management

7.01.1 Sample Board Structure

7.01.2 Sample Sport Committee Structure

7.02 The Games Office

7.03 Accommodations

7.04 Banquets

7.05 Catering

7.06 1 Ceremonies and Awards Opening & Closing

7.06 2 Ceremonies and Awards Sport Opening & Closing

7.06 3 Ceremonies and Awards Medal

7.06 4 Ceremonies and Awards Time Line

7.07 Communications & Information Technology

7.08 Cultural Program

7.09 Decorations

7.10 Facilities and Equipment

7.11.1 Finance Committee

7.11.2 Intentionally Blank Page

7.11.3 Fundraising

7.12 Guest Services

7.13 Language Services

7.14 Media and Public Relations

7.15 Medical

7.16 Merchandising

7.17 Souvenir Video

7.18 Registration and Accreditation

7.19 Results

7.20 Security

7.21 Social Program

7.22 Sport Committees

7.23 Sport Officials

7.24 Tickets

7.25 Transportation

7.26 Ulu News

7.27 Volunteer Recruitment and Recognition

7.28 Welcoming and Send Off

THE SELECTION OF SPORTS FOR THE GAMES

8.0 The Selection of Sports for the Arctic Winter Games

8.1 Sport Technical Review

8.2 AWGIC Approval of Major HS Policies & Plans

8.3 AWGIC CHECKLIST OF MUST SEE ITEMS

ARCTIC WINTER GAMES POLICIES

9.01 Athlete Eligibility Policy

9.02 Contingent Member Involvement in Official Events

9.03 Contingent Uniforms

9.04 Corporate Sponsorship Policy

9.05 Cultural Program Policy

9.06 Discipline Policy & Protest Procedure

9.06.1 Traditional Sport Jury Policy

9.07 Dormitory Policy

9.08 Exclusivity Policy

9.09.1 Final Report Policy

9.09.2 Host Society Reporting Policy

9.09.3 Final Report Policy Team Template

9.10 Flag Policy

9.11 Code of conduct and Harassment Policy

9.12 Hodgson Trophy and Fair Play Pins

9.13 Logo Design Guide & AWG Symbol Policy

9.14 Medals & the Scoring Process

9.15 Sport Officials Policy

9.16 Sport Participation Policy

9.17 Ticket Policy

9.17.1 Contingent Unit Names

APPENDICES

Appendix A Oaths

Appendix B Important Meetings

Appendix C Job Descriptions

Appendix D Standard Forms

Appendix E Sample Games Budget

Appendix F Budget Work Sheet

Appendix G Consolidated Games Budget

Appendix H Personal Expense Claim

Appendix I Purchase Requisition Order Form

Appendix J Inventory Tracking List

Appendix K Fundraising Sponsor Tracking List

Appendix L Donations Received Form

Appendix M Games Gift in Kind Needed Form

Appendix N Phonebook Template

SAMPLE FORMS	2000 AWG Team Roster Forms
Assumption of Risk Form	Bylaw Forming a Host Society
Broadcast Agreement	Incident Report
Job Description - Logistics Coordinator	In Kind Sport Equipment
Job Description - Merchandising Coordinator	Lost Card Policy
2000 AWG Societies Act Constitution for the Host Society	2000 AWG Policy Manual